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Tips for reducing fleet costs

January 15, 2018

One of your main responsibilities as a fleet manager is to keep running costs as low as possible without compromising on service or security. Given the current economic climate, the pressure to find newer and better ways to be resourceful can be daunting, but with a little frugal thinking you’ll find opportunities to save in places you might not have considered. Here's how you can help keep those fleet costs to a minimum.

Better maintenance

Poor vehicle maintenance often leads to costly repairs and frustrating, unplanned vehicle downtime. Not only do these disruptions impair your fleet’s operations, they can also damage your fleet’s service reputation, which can have a lasting impact on your bottom line. Routine vehicle checks and reporting, as well as scheduled maintenance and servicing, are crucial ingredients for running a cost-effective fleet. Check out our guide to vehicle maintenance and our guide to managing vehicle downtime for more information on how to minimise these issues.

Rethink vehicle choice lists

There are a number of factors to consider when deciding which vehicles to include on your choice list for drivers (assuming your drivers don’t all drive the same vehicle model). Sometimes a vehicle with a relatively low purchase or leasing rate ends up costing more in the long run once you consider factors such as fuel costs, taxation, performance, durability and maintenance. As soon as you give careful consideration to the projected costs of vehicle ownership, instead of just initial costs, you can begin to narrow down the most practical options to include in your choice list. Here at Volkswagen Financial Services | Fleet, we will fund any make or model vehicle, so no matter your choice we're sure to have you covered.

Fuel efficiency

Individual driving style greatly affects the fuel consumption of a given vehicle. Drivers who adopt a smoother approach to the road are significantly less wasteful of fuel than aggressive drivers and can in turn help keep emissions low. Take a look at our guide to eco-driving for some smarter driving habits and techniques.

By incentivising your drivers to drive economically, you can make big savings on your fuel bill and save money by having to conduct fewer wear and tear repairs. By using your Fuel+ mileage capture reports, you can calculate the fleet average MPG for a given vehicle model and consider rewarding those drivers with the lowest MPG. This will encourage all drivers to drive smarter and instilling this kind of behavioural change is likely to really help keep your fleet costs down.